Executive Administrative Assistant

Temp-to-Hire

Address: Tampa, FL 33602

Pay: $26.44/HR-$36.06/HR

The Executive Administrative Assistant will support the Team in Tampa, Florida office in various functions including providing administrative support, calendar management, and ensuring efficient day-to-day operations. The Executive Administrative Assistant may be responsible for confidential and time sensitive material and must be familiar with a variety of office practices and procedures.

Essential Functions

* Prepare and distribute emails, internal company memos, letters, and template/forms.

* Submit and reconcile expense reports for the Executive team.

* Coordinate meetings and assist with catering and audio-visual setup.

* Act as point of contact for Executives.

* Review and prepare reports, presentations, and contracts.

* Maintain professionalism and confidentiality.

* Create and maintain an office and electronic filing system.

* Maintain contact lists for events and functions.

* Provide backup for other members of administrative team as needed.

* Performs other duties as assigned.

Required Competencies

Teamwork/Collaboration Skills

Excellent Communication/Writing Skills

Ability to multitask

Attention to Detail

Proficiency in all aspects of Microsoft Office

Software

Microsoft Office, DocuSign and Adobe.

Required Education and Experience

* High School Diploma required.

* Experience in a legal environment preferred

* College Degree preferred; 5 years of experience in an office environment in lieu of degree.

* Knowledge of office management systems and procedures

* Proficiency in MS Office; and working knowledge of office equipment, such as printers, scanners and copy machines.

* Ability to setup and use technology for meetings

* Excellent time management skills and the ability to prioritize work.

* Attention to detail and problem-solving skills.

* Excellent written and verbal communication skills.

* Strong organizational skills with the ability to multitask

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.